7 Things to Expect at an Initial Meeting With a Wedding Planner

On October 21, 2015

Portrait of a young wedding couple on their wedding day

I always encourage my clients to meet with me before I send them a contract. That initial meeting is not only important for my clients, but for me too. This is when we can get a real feel for each other, and we can decide if we’re the best fit.

It’s essentially an interview! There are a few things that I think you should know about this meeting.  I’ve been asked these questions numerous times, so I thought I’d get it all out there.


1. I do not charge for the initial meeting.

It really is a FREE initial meeting. I promise I won’t slap you with a bill after we meet. I want to get to know you. I want to learn about your wedding needs. I feel this is the best way to do this.

2. I will try my best to meet you at a convenient time and location for you.

I know that you are a busy person, and I will do my best to work around your schedule so that we can meet. I don’t expect you to take time off work to meet with me.

3. I will ask you to fill out a questionnaire before we meet.

This will save both of us time because I will know the basics of your wedding before we meet. This is also my way of gauging what type of service you’re looking for, and tells me a little about you.  Don’t stress about it too much though! I don’t mind if you do not know how to respond to some of the questions.


Happy bride and groom at the wedding walk in front of colorful wall


4. I probably won’t answer specific questions about your wedding.

I don’t typically help you with any planning or answer any questions you have regarding your wedding during this meeting.

5. I will show you my famous emergency kit.

I carry a bag that will help me fix just about any emergency at your wedding. I’m always asked how often I use the items in it too…Trust me; I use them at every wedding.

6. I will have a mock binder to show you what yours could look like.

I have a binder full of information about your wedding. I keep all emails, pictures, layouts and information about your wedding.  It is my job to know every detail of your wedding.

7. I am more than happy to explain what a wedding planner can do.

Don’t be shy! There are no silly questions. I know that most of you have never had to work with a wedding planner before. You probably only know what you’ve been told on TV (that I carry around super glue in my purse like Jennifer Lopez in the Wedding Planner, or that I will push you to have swans in your front yard like Martin Short in Father of the Bride).


bride and groom splashing water in the nature trash the dress


Even if it’s just a phone conversation or we’re talking over Skype; this should always be the first step. If I think we aren’t a good match, I can recommend some other great planners out there. In the end, I want your wedding to be perfect for you.


Contact Us for your FREE initial meeting!

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