7 Reasons Why a Wedding Planner Asks Such Personal Questions Right Off the Bat

On April 5, 2017

young glamour happy couple of pretty woman with orange hair and bearded handsome man with blue beard near cheerleaders holding pompoms

I ask a lot of questions before I actually meet with you to discuss your wedding needs. I am going to go into a little about why I actually request the questions that I do.

I get that it may seem like I am scoping you out to see how much I can get you to spend. I promise you though, that’s absolutely not it! Every inquiry that I have is so that I can give you an accurate quote.


Here are the usual questions, that I ask before our first meeting, explained!

1. Where is your wedding?

I inquire about this because I plan destination weddings as well, so sometimes it can be abroad; but mostly because frequently my clients have an idea of where they want to get married. The more information I have from the beginning, the better our consultation will go. This is also important if you’re just interested in Event Day Management. I look into things like parking cost, lodging if it’s not a local wedding, mileage costs, ect.

2. Do you have a date or month/year for your wedding?

Okay, so I don’t think I really have to explain this one too much. It has a lot to do with whether I am available as well. I am currently almost completely booked for 2017 and have limited space for 2018. There are only so many weekends during the wedding season, and they book up fast.

3. How many guests are you expecting?

This information actually tells me a lot about your wedding. It tells me about where your budget will potentially be spent and gives me an idea for prospective venue locations that will work. Plus a wedding with 10 guests is substantially different than 1000 guests.


Happy wedding couple on three wheel bike


4. How many people are in your wedding party?

I usually ask this if you’re interested in Event Day Management packages because a larger wedding party can sometimes mean I need more help through-out the day. I usually send my assistant with you during your photos. If you have a larger group, sometimes it’s necessary to have one or two more assistants that day.

5. What is your overall wedding budget?

For my full plan clients, it generally will help me budget your money way better if I know your real budget.

Lots of couples have reserves about telling me this information because they wonder if they will end up with a larger quote from me. I do base some of my pricing on your overall wedding budget, but it’s because typically a larger budget means significantly more work for me. Again, a guest list of 10 with a budget of $5000 is way different than a guest list of 1000 with a budget of $100,000.

6. What vendors have you already booked?

If you give me a list of vendors that you have already booked, it gives me a better idea of what types of packages that you’re probably most interested in hiring me for. If you have most of your vendors already booked, I am not going to waste your time talking about my full plan packages because you definitely don’t need it.

7. What type of planning services are you interested in?

If you know what you want, that can speed everything up a little bit if I know right away. This is also a clue for me to see if you’ll need more information on each package. I know that you probably haven’t gotten married and probably don’t know exactly what I do. PS I am happy to talk about my different packages if you’re unsure.


Same sex female couple having fun on dock near lake


Please let me know if you have any more questions! I’d be happy to answer them for you!

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